General & Display
Core entry limits, labels, autosave/attestation, and how the entries table displays and exports.
General
Core entry limits, labels, and per-row behavior.
| Setting | Description | Default |
|---|---|---|
| Number of Observations | How many observations (data points) each entry can have. Set to 1 for single-observation entries. When greater than 1, users can add observations via the ➕ icon. | 1 |
| Submit Button Label | Customize the text on the submit button in the entry smarttable (e.g., "Submit", "Approve", "Complete"). | Submit |
| Past Record Suggestions — Start from Entry ID | Limits which historical entries are offered as autofill/past-record suggestions to those from this entry ID onward (inclusive). Leave empty to suggest from all entries. | All entries |
| Show Observation Number | Toggle whether the "Observation #" column appears in the entries table. | Off |
| Show Min/Max Values | Toggle whether min/max acceptance values are displayed on smarttable fields during entry. | On |
| Display Font Family | Font used in the display/print view. System Admin | Roboto |
| Print Orientation | Forces the print/PDF page orientation to Portrait or Landscape, overriding the automatic guess (which picks Landscape once the display sheet's columns add up to a wide table). Set to Default to keep the automatic behavior. System Admin | Default |
| Compress Photos Before Upload | When enabled, new photos attached to this SmartTable's entries are resized and re-encoded on-device before upload — full-resolution originals are never modified, only the uploaded copy. Cuts a typical phone photo from several MB to a few hundred KB. | On |
| Enable Autosave | When on, entries are automatically saved at the configured interval while being edited. This also locks the entry to prevent conflicts — see Editing Entries for exactly how the lock and its 5-minute timeout work. | Off |
| Enable Attestation | Allow entries to be attested (signed) after submission. | Off |
| Require Submitter Signature | Signs every submit. The submitter's signature is saved on the entry at the moment of submission and printed by the <pa_attest_submitter> display placeholder. A user with a saved My Signature submits as usual; a user without one is asked to draw or upload it in the submit confirmation, and it is saved as their My Signature for next time. Drafts are not affected. Applies to entries created after it is switched on (an older draft keeps the settings it was created with, like the approval workflow). | Off |
| Users who can Attest | Select which users are authorized to attest entries (in addition to the shift incharge). | None |
| Enable Entry Notes | Adds a permanent comment thread to each entry row, separate from any field's own remarks — see Editing Entries. Only appears if Entry Notes is enabled for the organization. | Off |
Autosave Intervals
| Option | Use Case |
|---|---|
| 5 seconds | Critical data that must not be lost |
| 30 seconds | Frequent saves for active editing |
| 1 minute | Balanced (recommended default) |
| 2 minutes | Less frequent saves |
| 5 minutes | Long-smarttable entries with minimal risk |
| 10 minutes | Very long entries, minimal network usage |
Display & Export
How entries are shown, filtered, and exported from this SmartTable.
| Setting | Description |
|---|---|
| PDF Filename Fields | Select smarttable fields whose values will be concatenated to build the PDF filename. For example, selecting "Date" and "Batch" produces 2025-01-15_Batch-A.pdf. |
| Freeze Columns (Pin to left) | Select fields that should be pinned to the left side of the entries table. |
| Entries per page | How many rows the entries table loads per page: 50, 100, 200 (default), 500 or All. All loads every row at once (one page), which can be slow on large SmartTables. A row is one observation, so an entry with several observations can continue onto the next page. Search, filters, column sort, Show Deleted and Export still cover every row in the SmartTable, not just the page on screen. See Entries Page. |
| Filter Fields (max 4) | Select up to 4 fields to show as quick-filter dropdowns directly on the entries table page. System Admin |