Filtering Entries

Use the filter panel to narrow down entries by column values.

Opening the Filter Panel

Click the Filter button in the toolbar. A panel opens on the right side of the entries table.

Creating a Filter

Select a Column from the dropdown
Choose an Operator (depends on field type)
Enter a Value
Click Apply

Operators by Field Type

Field Type	Available Operators	Input Type
Text	Contains, Equals	Text input
Number	Equals, Greater than, Greater than or equal, Less than, Less than or equal	Number input
Date / DateTime	Equals, Greater than, Greater than or equal, Less than, Less than or equal	Date picker

Multiple Filters

You can add multiple filter rows:

Click + Add filter to add another filter condition
All filters are applied together (AND logic)
Each filter row has a remove (×) button

Clearing Filters

Clear button — Removes all filter conditions and reloads all entries
Close (×) — Hides the filter panel without clearing applied filters

ℹ️ Server-Side Filtering Filters are applied server-side, meaning only matching entries are fetched from the API. This keeps performance fast even with large datasets.

Global Search

The magnifying-glass icon next to the toolbar (left of + Entry) is a different, faster way to search than either the Filter panel or per-column Table Search below: click it and it expands into a single text box, "Search all fields...", that matches your search term against every field's value on every entry in the SmartTable, across all pages — not just one chosen column.

Matching is case-insensitive substring matching, debounced as you type
It runs on the server over every row, together with any Filter-panel conditions, quick filters and the Show Deleted state already in effect — it narrows further, it doesn't replace or bypass those — and shows the first page of the result
The search box collapses back to just the icon automatically when you click away with it empty, so it stays out of the way when not in use

💡 When to use Global Search vs. Table Search vs. the Filter panel Reach for Global Search when you know a value exists somewhere in the row but don't remember which column it's in. Use Table Search (below) when you already know the exact column. Use the Filter panel above for anything needing an operator (greater than, date range, etc.) rather than a plain text match.

Table Search

In addition to the filter panel, each column in the entries table has a built-in search bar. Type directly in the column header: the rows on screen narrow as you type, and once you pause the table reloads with every matching row from the whole SmartTable (case-insensitive "contains"). Clicking a column header's sort arrows likewise sorts all rows, not just the current page. Per-row columns of a table field (for example "Item 2") filter and sort within the current page only.

Quick-Filter Dropdowns

A System Admin can promote up to 4 fields to appear as always-visible quick-filter dropdowns directly above the entries table, instead of requiring the Filter panel to be opened at all — configured in SmartTable Settings → Display & Export → Filter Fields. Good candidates are whichever 2–4 columns get filtered on most often for a given SmartTable (e.g. Status, Department, Shift) — everything else stays reachable through the full Filter panel above. Each dropdown lists the values found across every entry you can see (up to 500 per field), not only the current page.