Access & Linking
Who can view, edit, or administer entries — and how fields link to other SmartTables.
Access & Permissions
Who can view, edit, or administer entries in this SmartTable.
| Setting | Description |
|---|---|
| Enable entry-level access control | When enabled, each entry can have its own permissions, and a "Manage Permissions" option appears in the entry actions menu. See Access Management for the full rule-based editor this unlocks. |
| Show Entries |
Controls which entries a user sees when entry-level access control is off:
|
| Select Attribute | When "Entries by Same Attribute" is selected, choose which user attribute to filter by (e.g., Department, Location, Shift). |
| Submit Admin Users | Users who can submit entries but cannot edit them after submission. |
| Users who can Edit Submitted Entries | Only these users can edit entries after they've been submitted, in addition to System Admins and SmartTable Admins. |
| Users who can Unsubmit Entries | Only these users can return a submitted entry to draft state, in addition to System Admins and SmartTable Admins. See Editing Entries. |
| Primary Field (Relational SmartTables) | For relational smarttables, this field is used as the display value in autofill dropdowns on other smarttables. |
⚠️ Attribute-Based Filtering
When using "Entries by Same Attribute", make sure all users have the selected attribute assigned in User Attributes management. Users without the attribute will see no entries.
Linking
Autofill and cross-SmartTable linking behaviour, listed per field — including columns inside table fields.
Each field (and each column of every table field) gets its own toggle here for whether it participates in SmartTable-to-SmartTable linking. This is a lighter-weight companion to Autofill Configuration — Linking marks which fields can be linked to, while Autofill Configuration defines the actual source/filter/linked-field behavior for a field that pulls from one of them.