Bulk Operations
Select multiple entries to perform batch actions.
Selecting Entries
There are two ways to select entries:
- Checkboxes — Click the checkbox in the Select column for each entry
- Row Highlighting — Click directly on table rows to highlight/select them
Once entries are selected, the toolbar changes to show bulk action buttons with a count of selected entries.
Available Bulk Actions
| Button | Action | Access |
|---|---|---|
| Display | Open all selected entries in a combined display view (original spreadsheet layout) | All Users |
| Open all selected entries in print view with page breaks between entries | All Users | |
| PDFs | Download all selected entries as individual PDFs in a ZIP file. Prompts whether to include attachments. | All Users |
| Export | Export selected entries to an Excel (.xlsx) file with all smarttable field values | All Users |
| Swap | Swap data between exactly 2 selected entries | Admin (exactly 2 entries) |
| Delete | Soft-delete all selected entries | Admin |
| Delete Permanently | Hard-delete selected entries (only in "Show Deleted" mode) | Admin |
| Clear | Deselect all entries and restore the normal toolbar | All Users |
ℹ️ How PDFs actually get generated
PDF output (Print, PDFs, and single-entry Display/Print elsewhere) is rendered by a real headless browser server-side, not a PDF-drawing library — the same spreadsheet-accurate layout (fonts, colors, borders, merged cells) you'd see rendering the display sheet in a browser is what gets captured to PDF, which is why formatting stays pixel-faithful to the original SharePoint layout rather than an approximation of it.
Display & Print Options
When using Display or Print on multiple entries:
- If any entry has attachments, you'll be asked whether to include them
- Each entry gets a page break in the combined view
- The layout matches the original SharePoint spreadsheet with fonts, colors, borders, and merged cells
- Orientation (portrait/landscape) is auto-detected based on the spreadsheet width
PDF Download
The bulk PDF download:
- Prompts whether to include attachments
- Generates PDFs server-side for all selected entries
- Downloads as a single ZIP file named
bulk_pdfs.zip
💡 PDF Filenames
Individual PDF filenames are built from the fields configured in SmartTable Settings → PDF Filename Fields. For example, if you select "Date" and "Name" fields, the PDF will be named
2025-01-15_John.pdf.
Export to Excel
The export creates an .xlsx file with:
- One row per selected entry
- All smarttable field values as columns
- Table field arrays joined with commas
- Bold headers with a light blue background
- Filename:
{smarttable_name}_entries.xlsx